Emails: How to Write Succinctly
I’ve often read an email or article and thought “what’s this about?”. There is a skill to writing, and there’s also numerous mistakes that can be made. At its core, composing - especially in the work environment - is about communication. Everything else is irrelevant should you fail to put your point across intelligibly in your writing.
Here are some introductory tips to ensure you communicate your message compactly in occupational communiqués.
Should your written piece be fairly lengthy, begin with a short sentence summary of what the written piece is about so the reader can acknowledge if it’s important or not to their needs. Never assume too much in regards to your audience. Simplicity is fundamental and eliminate gratuitous words. Bear in mind that the reader is dedicating their time to your email or written piece so keep it concise and to the point. Never write an email hurriedly. It’s human nature to answer in wrath to an email that may misconceive something you wrote previously, or is over-critical of you. By all means type out your angry reaction as a draft - as a way to vent your spleen. Then return to it and rectify it as a steady, careful response.
Lastly, use a pen instead of the using the keyboard sometimes. A penned invite, for instance, conveys more intention than an email ever would. Buy yourself a great pen such as mont blanc fountain pens - they will feel more comfortable in your writing hand and you will see that your writing betters with such a writing tool.